New Employee Forms

New Employee Forms

NEW EMPLOYEE FORMS

Direct Deposit Add/Delete/Change Form

Any employee that chooses to participate in direct deposit or make any changes must fill this form out. A Voided check (for checking account- a deposit slip will not work) or a letter from the bank stating the routing and account number (for savings account – a deposit slip will not work) MUST accompany this form for it to be processed.
Download Direct Deposit Agreement

Employee Add/Rehire/Delete/Change Form

You must fill out this form for all new employees, as well as any current employee that has any type of status change (i.e. address, tax, etc.) Please fill out this form completely especially the tax information, which should match the employees' W-4, so your payroll specialist can assure that the employee is taxed correctly.
Download New Employee Form

Federal I-9

This form is issued by the Immigration and Naturalization Service and requires that you verify the identity and eligibility for employment on anyone hired after November 6, 1986.
Download Federal I-9 Form

Federal W-4 Fillable

All employees must fill out a W-4 or W-4A dated on or after October 1, 1987. The employee does not have complete another unless he or she wants to change their withholding with the following exception. Any employee that claims more than 10 dependents must fill out a new W-4 each year and the W-4 filled with the IRS.
Download W-4 Form PDF [From IRS Website]

Federal W-5 (EIC)

Employers are required to notify employees of a possible federal tax refund due them if they claim enough dependents so that they have no federal withholding from their wages. Give each employee a copy of this notice and have them read sign and date it. Then keep it in their payroll file to prove you complied with the notice requirements.
Download Federal W5 Form